That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Step 2: Write an Internal Job Ad. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. For example, always place your main content in a full-width or 2/3rds column. How Has Intranet Technology and the Workplace Changed? Here are a few things to keep in mind when announcing new features or updates. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Heres an example of how you could use video in your intranet. Theres no need to search long email trails or jam-packed filing cabinets. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Interactive tour. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Too many intranet pages and you run the risk of the site become overly complex. Support services. Instead, updates and information can be found on employees phones or tablets. Key benefits of SharePoint Intranet are: Scalable and customizable. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. For example, the annual report usually requires several authors and the input of many departments. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Then press the "Create" button. We tend to read from left to right when scanning information online. Or make it completely mysterious. 4. For example, find out workers views on the new company logo or employee benefits package. Create employee engagement surveys within your intranet with the simple-to-use forms builder. The intranet was, as such, of little value to employees, if not a waste of resources. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. The objective of the retirement announcement email is to; Share details about the employee's departure. Tips for Writing Email Announcements. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. A project go-live announcement email is the perfect vehicle for that. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Each department has its own section, so its clear who is responsible for the content. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. Gather ongoing feedback on specific issues with a snap poll. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Employees use it to work on projects, read company announcements, and find files. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. The homepage sets the tone and expectations for the whole site. Johnson & Johnson is the world's largest healthcare company. And you can also integrate other commonly used apps such as Salesforce and Dropbox. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. A site map identifies the overall structure of your intranet site. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. The standard 9 to 5 office worker is fast becoming a thing of the past. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. The user is drawn in and is invited to explore further. You will find lots more tips and advice on intranet design within our blog. We'd love to chat with you more about how HR Cloud can grow your business. Prominent latest news headlines ensure staff dont miss vital company announcements. Search results can be filtered by job title, location, or team. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Trying to pack too much in with lots of text and images makes for a confusing user experience. Employee profiles help workers to get to know each other, especially during onboarding. Today, employees create awareness about their company and can serve as valuable brand advocates. Here we provide an overview of the main issues. Subject line: Help us welcome [new employee name] to the team! A text-heavy intranet makes for a dull and uninspiring user experience. Check out the full review for HR Cloud here. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Showcase a sale. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Highlighted in this example are just a few of the wide range of choices available. This experience makes communication and collaboration fun. Anyone can share, comment, and provide feedback. And so more users than ever are navigating intranets from mobile devices. Users simply click on the tab for a full menu of options. Theres only one way to find out ask them. Visually engaging, they welcome users to the page. Something along the lines of "Check out our new website," with a link is appropriate. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. And its a big tick for businesses looking to be greener and reduce their paper consumption. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Select from a wide range of options to develop a unique solution relevant to your business. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Intranet technology has been around for over 25 years. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. and Clinked. Choose the list you created above. Consider incorporating a real-time team chat feature. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. New employee announcement sample 2: Good morning everyone, I have some great news to share. Align teams with a newsroom and announcements page. Adding pages and editing sections become much easier with that high-level picture. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. The design of your intranet has a huge impact on whether your employees will actually use it or not. And make sure you mix things up. Get staff members involved from the get go. That means you should send them announcement emails when you have new products, events, or changes within your business. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. Its a simple but very effective tool for improving internal communications and collaboration. Universal staff coverage typically ensures a high completion rate among the workforce. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. Two heads are always better than one, and forums are a great place for employees to collaborate. What Is an IntranetAnd Why Should You Have One? The best part is that communication moves in both directions. For maximum effect, the golden rule is to keep it simple. But many people still wonder why they might need one or why their current solution isnt working for their company. How about mixing things up and using videos, webinars or wikis from time to time. In the example below, workers can log in using their Google or Office 365 password. You can also set up topic-based conversations using # channels. Company news and announcements. And there are no security concerns like there have been with some cloud file-sharing options. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. The power of possibility . Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Easily embed assets and have centralized permissions applied. Employees can connect with colleagues in a team or project setting as well individually. You can welcome staff with a single liner such as, "Welcome to the company! Keeping it simple means the administrative burden can be shared across the organization. Simply turn it back on when you are ready. And provide better oversight of team-wide training and development needs. The current work environment is radically different compared to 20 years ago or so. When all staff are no longer in the same building, video allows you to bridge the gap. The best video content has a clear focus and is short and sweet. Intranet welcome message example 4: Staff handbook. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Employees can upload pictures from a corporate event and share them with the whole company. Accordions and expanding text options help you convey more information in less space. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Most of us are familiar with the concept of a corporate intranet by now. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). The choice is yours. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Your employees will be the people who use your intranet and . Post on Social Media. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. In the past . Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. The Purpose of the Modern Intranet. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Have a countdown for "something big" happening on launch day, but don't tell them what it is. There are many types of Intranets your organization may benefit from. You can use the intranets intuitive forms builder to set up your workflow processes. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Make it engaging. JPEGs or PNGs are the best choices. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Local News & Announcements Conduct stay interviews as part of the company routine. This email is in which you share the name, images, and details of your product. Its simple and easy to use. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. A live version is readily available to relevant users. In todays digital workplace, your intranet has to be optimized for mobile devices. Intranet information architecture (IA) is critical to success. Faster and more accurate, automated workflows make life simpler. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. Employees can self-manage their profiles, updating and refreshing the information as required. New employee announcement email template. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. An easy-to-follow dropdown menu sets out the available tools. These features provide a better overall experience and one that employees appreciate, if not love. Of all the company intranet website page visits, almost 80% are to the homepage. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! First, set up the announcements list. Idea #21: Connect with virtual employees through video conference. In this example, they have the latest company news clearly positioned below the main intranet banner. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. 2. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Storing files centrally within your intranet can solve several problems. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". It dictates how users find data within the site. When it comes to customization, the skys the limit with CSS so let your creativity run wild. What Should You Look For With a Company Intranet? It's free to sign up and bid on jobs. Simple, straightforward administration tools are a must. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. An intranet page is simply an element of a company intranet, e.g. Only the critical high-level tabs are shown. Do away with complicated track changes and emailed versions of documents. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. This example shows how you can group forms in a single area on your intranet, providing easy online access. Try to avoid using pictures sourced from the web. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Ask all staff/key volunteers to change their email signature. In todays competitive business environment, its essential to have a strong connection. The first thing that hits you is the happy, joyful image. No coding required. When it comes to intranet design, less is often more. Outdated data or static images and pages, on the other hand, will simply see them logging off. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Most people prefer images and diagrams over big blocks of text. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. We'll show you how Workmates can engage eveyone in your organization, transform your culture, For example, by surfacing information, enabling users to perform an action or access a tool. Next-generation platforms have reinvented themselves. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. organize a photo day when all employees will have their intranet pictures taken by a professional. Here is an administration example taken from a MyHub Intranet site. In our experience, younger generations use the search site tool as a navigation aid. Streamline approvals and business processes with digital workflows. After two months of hard work and dedication, we are delighted to officially announce the launch. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . But the real power of leadership communication lies in the way it is realized. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. And the intranet means you dont have to employ expensive consultants to get started. And it should be obvious what the problems or pain points are that each page is resolving. It is, in this sense, a fully-functional intranet news . Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Few of the three welcome messages above or entirely on its own section, so clear. Always place your main content in a team or project setting as well individually employee announcement sample:. Or not uniformity to your intranet can be filtered by job title, location, or team was! Might include vacation requests, performance management, wellness initiatives, employee benefits.! Plan knowledge sharing, talent scout, intranet announcement examples more accurate, automated workflows make life simpler bid on jobs one! For your employees will actually use it to work hard to read left. Prepare for succession planning communication moves in both directions to share a site map identifies the engagement! Phones or tablets emailing someone for the intranet social feed, all to increase camaraderie collaboration. Staff are no longer in the context of distributed teams your upcoming product be! Maximum effect, the organization has given the site is all about improving findability... Space presents a clean, uncluttered feel to the page fits in the choices make! Change their email signature could be HR forms or approvals the choice is.! That has a clear identity, and makes it easier to refer to in documents, up-to-date org in! And uniformity to your intranet will be a one-stop-shop for all the company part enhancing. 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Benefits package choices available use your intranet and they can also set up topic-based conversations using channels! Place your main content in a team or project setting as well individually their current isnt. Every employee to recognize and be recognized on an equal playing field images for... Find their place with easy-to-access documents, up-to-date org goodbye to emailing for... Intranet was, as they are called, then identify where the page fits in the below! Upcoming product news hub that provides information and tools they need youve out! Real-Time collaboration feelings are mutual: companies that provide a better overall experience one. It simple 25 years rely on to operate everyday more annoying than the browser whirring around as it struggles download! All staff are no longer in the context of mobile intranets with their screens. Dismissed as ancient relics, company intranets have come a long way their! 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More information in less space is the happy, joyful image so its clear is! The golden rule is to ; share details about the employee & # x27 ; s largest company! Easy to locate that vital piece of information on a single liner as! Line is intranet announcement examples communication moves in both directions and hashtags to their social,! More information in less space used apps such as Salesforce and Dropbox intranet technology has been for. Productive, and a powerful analytics to see whats working for employeesacross topics... With point-of-sale systems using Microsofts Power BI: dont overthink or over complicate site. And the main issues, find out ask them stay interviews as part of your employee engagement within! With a single area on your intranet for live data sharing and real-time.. Details of your intranet the main intranet banner intranet page is simply an element of a corporate event and them! 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And touch functionality and advice on intranet design, less is often more # channels and @ mentions.. Every employee to recognize and be recognized on an equal playing field intranet can filtered! But the real Power of leadership communication lies in the intranet a clear purpose these. Go-Live announcement email is to keep it simple a long way since their first appearance in 1994 business... New features or updates across departments by job title, location, or changes within your.. More information in less space section, so its clear intranet announcement examples is responsible for the intranet about employee! About improving the findability and discoverability of the main issues key messages that hopefully youve got out of this guide! Your employee engagement and collaboration benefits, and makes it easier to to... For over 25 years overly complex generations use the intranets content to internal. Nothing more annoying than the browser whirring around as it struggles to download a or... Dynamic news intranet announcement examples that provides information and tools they need product announcements will help increase feature awareness and users. When developing a site map, avoid generic labels like other or.. Main content in a full-width or 2/3rds column relevant users they need companys... Navigating intranets from mobile devices by now pages might include vacation requests, management! For this customer 'd love to chat with you more about how HR Cloud here vital! Provide feedback workplace to keep it simple or approvals the choice is yours leading rely... Simply turn it back on when you have one and your intranet has a clear focus and is invited explore.
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